How to evaluate this requirement
Assume a distributor is shipping two pallets under a three-day delivery requirement. Its current contract offer is $500, a dynamic offer is $475, a spot offer is $490 and a national 3PL offer is $465. Suppose the $465 option does not cover a required delivery service. Exclude it from the eligible comparison. If the $475 option includes that service and meets the timing requirement, it is $25 below the existing contract offer for this particular shipment.
After pickup, assume the final invoice is $535: $375 linehaul, $110 fuel and a $50 service charge. The selected $475 quote had $375 linehaul and $100 fuel, with no additional service charge. The $60 difference consists of $10 in fuel and $50 for the added service. The team must investigate why the service changed and which fuel terms apply; the numbers alone do not establish a billing error.
Now review whether the next period's freight is comparable. More residential deliveries, longer lanes or heavier pallets may explain a higher average without proving weaker procurement. Check the dimensions, class, weight, distance and required services for the affected population. A component reconciliation explains where invoice dollars moved; a profile review asks what changed in the freight.
Use the result to improve the next decision: correct address attributes, capture service requirements earlier, validate packaging measurements or revisit the carrier arrangement. Preserve the initial quote and final invoice together. The example is a simple reconciliation worksheet; it does not reproduce MyMGN's proprietary analytical method or predict what an actual shipment will cost.